The Executive Committee of Greater Toronto Area (GTA) Intergroup is composed of 10 members of Alcoholics Anonymous, nine of whom are elected by the Intergroup Representatives of the AA Groups from general AA membership in the Greater Toronto Area including Intergroup Reps .and/or Alternate Reps. To qualify to be a member of the Executive Committee, each candidate must have a minimum of two years of sobriety. (Note: this paragraph and what follows comprise an informal discussion of the nature and duties of the GTA Intergroup Operating Committee. Click here for the more formal wording from the Procedures and Guidelines of GTA Intergroup)
The Executive Committee is composed of ten members including the Chair, the Vice Chair, the Chair of the Finance Committee. The Past Chair serves on the Committee without a vote.
The term of service for a member of the Executive Committee may be as long as three years. The Executive Committee Chair may spend an additional number of months of service as an advisor to the Executive Committee (as past Chair), or in other capacities (such as being a member of the committees organizing Info AA Day and the ORC).
There are procedures in place to handle interim vacancies on the committee (see the Procedures & Guidelines excerpts). Once the executive members rotate off the Executive Committee, they may not come back to the Executive Committee for a period of 24 months.
What do they do?
The Chair of the Operating Committee runs the meetings of both the Operating Committee and the Intergroup Floor. S/He is also automatically a voting member of all Intergroup service committees. When it’s time for the Chair to rotate out, s/he automatically becomes the liaison to the ORC (Ontario Regional Conference) committee.
At least one member is responsible for setting up the hall for the monthly Intergroup Meeting and seeing to it that all documents required are present and that the coffee is made. S/he is the Reception Coordinator.
In addition to attending meetings of the Executive Committee and the Intergroup Floor (usually one meeting each per month), members of the Executive Committee also attend a quarterly meeting with the Districts to where members of each service level share information about current activities.
As well, each member of the Executive Committee attends several meetings each month of Intergroup’s service committees in a liaison role. This may involve simply observing procedures and acting as a conduit of information in both directions, or it could also include full participation in the committee’s work (at the discretion of each committee). The number of committees served by each Executive Committee member varies, but can range from one to three or more each month.
During meetings of the Intergroup Floor, Executive Committee members, in their liaison role, present reports on committee activities to the floor in the absence of the committee Chair and either answer questions about the committees’ activities, or take the questions back to the committees for answers to come at a later meeting.
The Executive Committee appoints the chairpersons of all GTA Intergroup Subcommittees (service committees) except those designated as “District Committees” – .Corrections, Cooperation with the Professional Community (CPC), Public Information (PI) and Treatment. See the Procedures & Guidelines excerpts.